FLORIDA PARK
SERVICE ALUMNI ASSOCIATION
Humanitarian
Fund Origin and Bylaws
The
"park service family" tradition begins with the
founding of the Florida Park Service in 1935.
RESOLUTION
WHEREAS,
the Florida Park Service Alumni Association, hereinafter referred
to as the Association, desires to make provisions for rendering
appropriate financial assistance to members of the Association and
employees of the Florida Park Service, hereinafter referred to as
the Service, in cases of extreme financial hardship.
NOW THEREFORE, BE IT RESOLVED by the Association in General
Meeting:
1) The James A. Cook Memorial Humanitarian Relief Fund, is hereby
established.
2) The Fund shall receive such monies as may be made available for
the purpose hereinafter stated; including an appropriation of
$2.00 from the annual individual membership dues and donations
which may be received from any source at any time. The $2.00
appropriation from membership dues will be suspended when the fund
balance exceeds $5,000.00 and will be resumed when the fund
balance falls below $3,000.00.
3) The Fund will be administered by a committee of three persons
appointed by and serving at the pleasure of the President. The
Committee shall receive and consider nominations for recipients
and shall make appropriate awards pursuant to the following
guidelines:
a. Eligibility shall be limited to members
in good standing of the Association and current employees of the
Service.
b. Relief may be awarded in cases
involving financial hardship due to major medical expenses,
destruction of the home due to fire or other natural disaster and
other similar causes deemed appropriate by the Committee. Only one
award may be made for any single cause during any 12-month period.
c. No single award shall exceed 20 percent
of the balance of the Fund when the balance is less than
$2,000.00. When the Fund balance is greater than $2,000.00 no
single award shall exceed $1000.00.
d. Nominations may be made to the
President of the Association by anyone, and shall be in writing to
include a brief explanation of the circumstances creating the
hardship. Nominations for the same cause shall only be considered
by the Committee once during any 12-month period.
e. The nominations received by the
President shall be transmitted to the Committee which shall
consider each nomination and determine the amount of the award if
any, by unanimous vote. The decision of the Committee shall be
final. The Committee shall notify the Association Treasurer and
President in writing of their decision. The Treasurer shall write
a check to the recipient and transmit or handle as directed by the
President.
BYLAWS
OF
F.P.S.A.A.
JAMES A. COOK MEMORIAL FUND, INC.
SECTION
I
NAME
AND LOCATION
A.
The name of
this Corporation is F.P.S.A.A. JAMES A. COOK MEMORIAL FUND, INC.
(Corporation) and was established in 1994.
B.
The
principal place for the transaction of the business and affairs of
the Corporation shall be in Leon County, Florida, or at such other
locations as determined by the Board of Directors (Executive
Board) and the principal office for the transaction of its
business and affairs shall be at such place as designated by the
Board.
SECTION II
PURPOSE
AND OBJECTIVE
A.
The
Corporation is organized exclusively for charitable purposes as
described in the Articles of Incorporation. More particularly, to
conduct programs and activities, raise funds, request and receive
grants, gifts, contributions, dues and bequests of money, real and
personal property; or acquire, receive, hold, invest and
administer, in its own name, securities, funds, objects of value,
or other property, real or personal; and make expenditures and
distributions to and for the financial assistance of the members
of the Florida Park Service Alumni Association (Association) and
employees of the Florida Park Service, Division of Recreation and
Parks (Service).
B.
The primary
purpose of the corporation is to make provisions for rendering
appropriate financial assistance to members of the Association and
employees of the Service.
SECTION
III
OFFICERS
AND EXECUTIVE BOARD
The
Officers (President, Vice President, Secretary, and Treasurer) and
the Members of the Executive Board of the Corporation shall be
comprised of the same individuals holding the counterpart
positions as officers and members of the board of directors of the
Florida Park Service Alumni Association, Inc.
SECTION
IV
OWNERSHIP
The
Corporation shall not issue shares of stock. No dividends shall be
paid, and no part of the income of the Corporation shall be
distributed to the Incorporators, Members, Board or Officers,
except in accordance with the rules of the Internal Revenue Code.
SECTION
V
FISCAL
YEAR
The
fiscal year of the Corporation shall be January 1- December 31.
The period of its existence shall be perpetual.
SECTION
VI
Membership
Members
shall consist of the Executive
Board.
SECTION VII
FUNDS
All
monies received by the Corporation shall be used and administered
for the purposes set forth in
Article Two of the Articles of Incorporation and the following
guidelines:
A.
The
Corporation shall receive such monies as may be made
available for the purpose hereinafter stated; including an
appropriation of $2.00 from the annual individual membership dues
of the Florida Park Service Alumni Association (Assoc.) and
donations which may be received from any source at any time.
The $2.00 appropriation from Assoc. membership dues will be
suspended when the fund balance exceeds $5,000.00 and will be
resumed when the fund balance falls below $3,000.00. A transfer of
excess funds from the Assoc. funds can be made at any time by
Board approval.
B.
Cash awards
from the James A. Cook Memorial Fund, Inc. (Fund) shall be
administered by a committee (Committee) of three persons appointed
by and serving at the pleasure of the President.
The Committee shall receive, via the President, and
consider all nominations for awards, and, if approved, such awards
shall be made pursuant to the following guidelines:
- Eligibility
shall be limited to members of the Association in good
standing, active employees of the Service, retired employees
of the Service who had at least 10 satisfactory years with the
Service and active volunteers
who have performed
at least 1040
creditable volunteer hours with the Service during the
12-month period immediately prior to the event for which the
award is being considered.
In applicable situations, Association members
shall be given priority in the approval of awards.
- Grants
may be awarded in cases involving financial hardship due to
major medical expenses, destruction of the home due to fire or
other natural disaster, and other similar causes deemed
appropriate by the Committee.
Only one award may be made for any single cause during
any 12-month period.
- No
single award shall exceed 20 percent of the balance of the
Fund when the balance is less than $2,000.00.
When the Fund balance is greater than $2,000.00 no
single award shall exceed $1,000.00.
- Nominations
for awards may be made by anyone to the President, either
directly or through any member of the Executive Board, except
that no one may nominate him- or herself.
Nominations for the same cause shall be considered only
once during any 12 month period.
- The
Committee shall consider each nomination and determine the
amount of the award, if any, by unanimous vote.
The decision of the Committee shall be final.
The Committee shall notify the President and the
Treasurer of its decision in writing.
The Treasurer shall write a check from the Fund for the
approved amount and, unless directed otherwise by the
President, shall forward the check to the President for
transmittal to the award recipient.
SECTION VIII
MANAGEMENT
A.
The
business and property of the Corporation shall be managed by the
Executive Board.
B.
The
Executive Board shall have control and management of the affairs
of the Corporation with authority to engage and discharge
employees and agents, fix salaries, admit, suspend or expel
members, create and appoint committees, and do everything
necessary and desirable in the conduct of the business of the
Corporation, and in accordance with the Bylaws.
C.
Except as
may be expressly provided otherwise in these Bylaws, a majority of
the Executive Board
shall constitute a quorum for the transaction of all business at
any meeting of the Board. An
affirmative vote of a majority of the
Executive Board constituting such a quorum shall be
necessary to pass any resolution or take any action unless a
higher vote is specifically required by these Bylaws.
D.
The Board
may authorize an officer or officers, agent or agents, to enter
into any contract or execute any instrument in the name of and on
behalf of the Corporation and such authority
may be general or confined to specific instances. Unless so
authorized by the Board, no officer, agent or other person shall
have the power or authority to bind the Corporation by any
contract or engagement to pledge its credit or to render it liable
for any purpose or to any amount.
E.
The
Executive Board shall approve the expenditure of all monies from
the funds of the Corporation except awards approved by the
Committee as provided in Section VII, B.
The Executive Board may authorize a revolving fund as a
petty cash fund for a series of small expenditures by the
Treasurer prior to approval, but subject to ratification for
proper corporate purposes.
F.
The Board
shall designate the bank or banks for depository and drawing
purposes.
G.
The terms
of office for Officers and members of the Executive Board shall be
the same as the terms of office for the officers and board of
directors of the Florida Park Service Alumni Association.
H.
Each member
of the Executive Board shall possess one (1) vote in matters
coming before the Executive Board.
I.
The
Executive Board may authorize the Corporation to pay expenses
incurred by, or to satisfy judgment of fine rendered or levied
against, a present or former
member of the Executive Board, officer or employee of the
Corporation in an action brought by a third party against such
person (whether or not the Corporation is joined as a party
defendant) to impose a liability or penalty on such person for an
act alleged to have been committed by such person while a
member of the Executive Board, officer or employee, or by
the Corporation or by both; provided the Executive Board
determines in good faith that such
member of the Executive Board, officer or employee was
acting in good faith within what he or she reasonably believed to
be the scope of his
or her employment or authority and for a purpose which he or she
reasonably believed to be in the best interest of the Corporation
or its members. Payments authorized hereunder include amount paid
and expenses incurred in settling any such action or threatened
action.
J.
The Annual
Meeting of the Corporation will be held without notice in
conjunction with the Annual Meeting of the Florida Park Service
Alumni Association, Inc. Written notice of the time and place of
Special Meetings of the Executive Board, will be given to each
member by either personal delivery, electronic mail, first
class mail, telegram, or cablegram at least two (2) days before
the meeting.
Regular
meetings, in addition to the Annual Meeting, may be established by
action of the Executive Board. No additional notice of such
meetings will be required.
A
majority of the Members of the Executive Board present, whether or
not a quorum exists, may adjourn any meeting of the Executive
Board to another time and place.
Notice of any such adjourned meeting shall be given to the
Members who were not present at the time of adjournment.
Meetings
of the Executive Board may be called by the President or by
petition of any three Members.
As an alternative to a regular meeting, the Executive Board
may conduct official business by conference call, teleconference
of similar means. Any
Member may participate in a meeting by designating a proxy in
writing, provided such proxy is accepted by a majority of the
other Members present for that meeting, and provided further that
only one Member may be represented by proxy at any given meeting.
K.
Any Action
required to be taken by the Executive Board or any committee
thereof may be taken without a formal meeting by circulating a
statement describing the proposed action and obtaining the written
concurrence of all members of the Executive Board or committee, as
the case may be, before implementation of the subject action.
The written statement with signatures of all members
affixed shall be incorporated in the minutes of the next following
meeting of the Executive Board or committee, and shall have the
same effect as a unanimous vote
SECTION IX
NOTICES
A.
All notices
required by law, by these Bylaws or by present or future rules and
regulations of the Corporation given to any Member or Officer of
the Corporation shall be in writing and shall be given:
(1)
By hand
delivery of the notice to the Member personally, or
(2)
By delivery
by first class mail addressed to the Member
at his address as it appears on the records of the
Corporation, with postage thereon prepaid.
A
statement signed by the Secretary to the effect that such notice
has been given in one of the above-mentioned forms shall be
sufficient evidence of the delivery of said notice.
B.
Whenever
any notice is required to be given pursuant to law, the Articles
of Incorportion or the Bylaws, a waiver thereof signed by the
party entitled to such notice, whether executed before or after
the time the notice is due, shall be deemed the equivalent of
giving such notice.
SECTION X
AMENDMENTS
These
Bylaws may be amended, repealed or replaced with new bylaws
without prior notice by affirmative vote of two-thirds (2/3) of
the Members of the Executive Board.
SECTION
XI
INTERPRETATION
OF BYLAWS
A.
In case of
any doubt or difference of opinion
as to the construction of the Bylaws, it shall be the duty
of the Executive Board to determine the construction thereof, and
its decision, subject to the applicable law, shall be final.
B.
The Members
of the Executive Board shall be bound by and conform to all of
these Bylaws, as they exist at the time of their joining the
Corporation, or as they may thereafter be changed or amended.
Revised
April 2006
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