FLORIDA
PARK SERVICE ALUMNI ASSOCIATION
Humanitarian Fund Origin and Bylaws
The
"park service family" tradition begins with the
founding of the Florida Park Service in 1935.
RESOLUTION
WHEREAS,
the Florida Park Service Alumni Association, hereinafter
referred to as the Association, desires to make provisions for
rendering appropriate financial assistance to members of the
Association and employees of the Florida Park Service,
hereinafter referred to as the Service, in cases of extreme
financial hardship.
NOW THEREFORE, BE IT RESOLVED by the Association in General
Meeting:
1) The James A. Cook Memorial Humanitarian Relief Fund, is
hereby established.
2) The Fund shall receive such monies as may be made available
for the purpose hereinafter stated; including an appropriation
of $2.00 from the annual individual membership dues and
donations which may be received from any source at any time.
The $2.00 appropriation from membership dues will be suspended
when the fund balance exceeds $5,000.00 and will be resumed
when the fund balance falls below $3,000.00.
3) The Fund will be administered by a committee of three
persons appointed by and serving at the pleasure of the
President. The Committee shall receive and consider
nominations for recipients and shall make appropriate awards
pursuant to the following guidelines:
a. Eligibility shall be limited to
members in good standing of the Association and current
employees of the Service.
b. Relief may be awarded in cases
involving financial hardship due to major medical expenses,
destruction of the home due to fire or other natural disaster
and other similar causes deemed appropriate by the Committee.
Only one award may be made for any single cause during any
12-month period.
c. No single award shall exceed 20
percent of the balance of the Fund when the balance is less
than $2,000.00. When the Fund balance is greater than
$2,000.00 no single award shall exceed $1000.00.
d. Nominations may be made to the
President of the Association by anyone, and shall be in
writing to include a brief explanation of the circumstances
creating the hardship. Nominations for the same cause shall
only be considered by the Committee once during any 12-month
period.
e. The nominations received by the
President shall be transmitted to the Committee which shall
consider each nomination and determine the amount of the award
if any, by unanimous vote. The decision of the Committee shall
be final. The Committee shall notify the Association Treasurer
and President in writing of their decision. The Treasurer
shall write a check to the recipient and transmit or handle as
directed by the President.
BYLAWS
OF
F.P.S.A.A.
JAMES A. COOK MEMORIAL FUND, INC.
SECTION
I
NAME
AND LOCATION
A.
The
name of this Corporation is F.P.S.A.A. JAMES A. COOK MEMORIAL
FUND, INC. (Corporation) and was established in 1994.
B.
The
principal place for the transaction of the business and
affairs of the Corporation shall be in Leon County, Florida,
or at such other locations as determined by the Board of
Directors (Executive Board) and the principal office for the
transaction of its business and affairs shall be at such place
as designated by the Board.
SECTION II
PURPOSE
AND OBJECTIVE
A.
The
Corporation is organized exclusively for charitable purposes
as described in the Articles of Incorporation. More
particularly, to conduct programs and activities, raise funds,
request and receive grants, gifts, contributions, dues and
bequests of money, real and personal property; or acquire,
receive, hold, invest and administer, in its own name,
securities, funds, objects of value, or other property, real
or personal; and make expenditures and distributions to and
for the financial assistance of the members of the Florida
Park Service Alumni Association (Association) and employees of
the Florida Park Service, Division of Recreation and Parks
(Service).
B.
The
primary purpose of the corporation is to make provisions for
rendering appropriate financial assistance to members of the
Association and employees of the Service.
SECTION
III
OFFICERS
AND EXECUTIVE BOARD
The
Officers (President, Vice President, Secretary, and Treasurer)
and the Members of the Executive Board of the Corporation
shall be comprised of the same individuals holding the
counterpart positions as officers and members of the board of
directors of the Florida Park Service Alumni Association, Inc.
SECTION
IV
OWNERSHIP
The
Corporation shall not issue shares of stock. No dividends
shall be paid, and no part of the income of the Corporation
shall be distributed to the Incorporators, Members, Board or
Officers, except in accordance with the rules of the Internal
Revenue Code.
SECTION
V
FISCAL
YEAR
The
fiscal year of the Corporation shall be January 1- December
31. The period of its existence shall be perpetual.
SECTION
VI
Membership
Members
shall consist of the Executive
Board.
SECTION VII
FUNDS
All
monies received by the Corporation shall be used and
administered for the purposes set forth in
Article Two of the Articles of Incorporation and the
following guidelines:
A.
The
Corporation shall receive such monies as may be made
available for the purpose hereinafter stated; including an
appropriation of $2.00 from the annual individual membership
dues of the Florida Park Service Alumni Association (Assoc.)
and donations which may be received from any source at any
time. The $2.00
appropriation from Assoc. membership dues will be suspended
when the fund balance exceeds $5,000.00 and will be resumed
when the fund balance falls below $3,000.00. A transfer of
excess funds from the Assoc. funds can be made at any time by
Board approval.
B.
Cash
awards from the James A. Cook Memorial Fund, Inc. (Fund) shall
be administered by a committee (Committee) of three persons
appointed by and serving at the pleasure of the President.
The Committee shall receive, via the President, and
consider all nominations for awards, and, if approved, such
awards shall be made pursuant to the following guidelines:
- Eligibility
shall be limited to members of the Association in good
standing, active employees of the Service, retired
employees of the Service who had at least 10 satisfactory
years with the Service and active volunteers
who have performed
at least 1040
creditable volunteer hours with the Service during the
12-month period immediately prior to the event for which
the award is being considered.
In applicable situations, Association members
shall be given priority in the approval of awards.
- Grants
may be awarded in cases involving financial hardship due
to major medical expenses, destruction of the home due to
fire or other natural disaster, and other similar causes
deemed appropriate by the Committee.
Only one award may be made for any single cause
during any 12-month period.
- No
single award shall exceed 20 percent of the balance of the
Fund when the balance is less than $2,000.00.
When the Fund balance is greater than $2,000.00 no
single award shall exceed $1,000.00.
- Nominations
for awards may be made by anyone to the President, either
directly or through any member of the Executive Board,
except that no one may nominate him- or herself.
Nominations for the same cause shall be considered
only once during any 12 month period.
- The
Committee shall consider each nomination and determine the
amount of the award, if any, by unanimous vote.
The decision of the Committee shall be final.
The Committee shall notify the President and the
Treasurer of its decision in writing.
The Treasurer shall write a check from the Fund for
the approved amount and, unless directed otherwise by the
President, shall forward the check to the President for
transmittal to the award recipient.
SECTION VIII
MANAGEMENT
A.
The
business and property of the Corporation shall be managed by
the Executive Board.
B.
The
Executive Board shall have control and management of the
affairs of the Corporation with authority to engage and
discharge employees and agents, fix salaries, admit, suspend
or expel members, create and appoint committees, and do
everything necessary and desirable in the conduct of the
business of the Corporation, and in accordance with the
Bylaws.
C.
Except
as may be expressly provided otherwise in these Bylaws, a
majority of the Executive
Board shall constitute a quorum for the transaction of all
business at any meeting of the Board.
An affirmative vote of a majority of the
Executive Board constituting such a quorum shall be
necessary to pass any resolution or take any action unless a
higher vote is specifically required by these Bylaws.
D.
The
Board may authorize an officer or officers, agent or agents,
to enter into any contract or execute any instrument in the
name of and on behalf of the Corporation and such authority
may be general or confined to specific instances.
Unless so authorized by the Board, no officer, agent or other
person shall have the power or authority to bind the
Corporation by any contract or engagement to pledge its credit
or to render it liable for any purpose or to any amount.
E.
The
Executive Board shall approve the expenditure of all monies
from the funds of the Corporation except awards approved by
the Committee as provided in Section VII, B.
The Executive Board may authorize a revolving fund as a
petty cash fund for a series of small expenditures by the
Treasurer prior to approval, but subject to ratification for
proper corporate purposes.
F.
The
Board shall designate the bank or banks for depository and
drawing purposes.
G.
The
terms of office for Officers and members of the Executive
Board shall be the same as the terms of office for the
officers and board of directors of the Florida Park Service
Alumni Association.
H.
Each
member of the Executive Board shall possess one (1) vote in
matters coming before the Executive Board.
I.
The
Executive Board may authorize the Corporation to pay expenses
incurred by, or to satisfy judgment of fine rendered or levied
against, a present or former
member of the Executive Board, officer or employee of
the Corporation in an action brought by a third party against
such person (whether or not the Corporation is joined as a
party defendant) to impose a liability or penalty on such
person for an act alleged to have been committed by such
person while a member
of the Executive Board, officer or employee, or by the
Corporation or by both; provided the Executive Board
determines in good faith that such
member of the Executive Board, officer or employee was
acting in good faith within what he or she reasonably believed
to be the scope of his
or her employment or authority and for a purpose which he or
she reasonably believed to be in the best interest of the
Corporation or its members. Payments authorized hereunder
include amount paid and expenses incurred in settling any such
action or threatened action.
J.
The
Annual Meeting of the Corporation will be held without notice
in conjunction with the Annual Meeting of the Florida Park
Service Alumni Association, Inc. Written notice of the time
and place of Special Meetings of the Executive Board, will be
given to each member
by either personal delivery, electronic mail, first class
mail, telegram, or cablegram at least two (2) days before the
meeting.
Regular
meetings, in addition to the Annual Meeting, may be
established by action of the Executive Board. No additional
notice of such meetings will be required.
A
majority of the Members of the Executive Board present,
whether or not a quorum exists, may adjourn any meeting of the
Executive Board to another time and place.
Notice of any such adjourned meeting shall be given to
the Members who were not present at the time of adjournment.
Meetings
of the Executive Board may be called by the President or by
petition of any three Members.
As an alternative to a regular meeting, the Executive
Board may conduct official business by conference call,
teleconference of similar means.
Any Member may participate in a meeting by designating
a proxy in writing, provided such proxy is accepted by a
majority of the other Members present for that meeting, and
provided further that only one Member may be represented by
proxy at any given meeting.
K.
Any
Action required to be taken by the Executive Board or any
committee thereof may be taken without a formal meeting by
circulating a statement describing the proposed action and
obtaining the written concurrence of all members of the
Executive Board or committee, as the case may be, before
implementation of the subject action.
The written statement with signatures of all members
affixed shall be incorporated in the minutes of the next
following meeting of the Executive Board or committee, and
shall have the same effect as a unanimous vote
SECTION IX
NOTICES
A.
All
notices required by law, by these Bylaws or by present or
future rules and regulations of the Corporation given to any
Member or Officer of the Corporation shall be in writing and
shall be given:
(1)
By hand
delivery of the notice to the Member personally, or
(2)
By
delivery by first class mail addressed to the Member
at his address as it appears on the records of the
Corporation, with postage thereon prepaid.
A
statement signed by the Secretary to the effect that such
notice has been given in one of the above-mentioned forms
shall be sufficient evidence of the delivery of said notice.
B.
Whenever
any notice is required to be given pursuant to law, the
Articles of Incorportion or the Bylaws, a waiver thereof
signed by the party entitled to such notice, whether executed
before or after the time the notice is due, shall be deemed
the equivalent of giving such notice.
SECTION X
AMENDMENTS
These
Bylaws may be amended, repealed or replaced with new bylaws
without prior notice by affirmative vote of two-thirds (2/3)
of the Members of the Executive Board.
SECTION
XI
INTERPRETATION
OF BYLAWS
A.
In case
of any doubt or difference of opinion
as to the construction of the Bylaws, it shall be the
duty of the Executive Board to determine the construction
thereof, and its decision, subject to the applicable law,
shall be final.
B.
The
Members of the Executive Board shall be bound by and conform
to all of these Bylaws, as they exist at the time of their
joining the Corporation, or as they may thereafter be changed
or amended.
Revised
April 2006
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